Special Event Insurance - Protect Your Important Occasions

Planning a wedding, party, or special event in Colorado Springs? Main Street Insurance - Patrick Murakami Agency provides affordable event insurance to protect against unexpected problems that could derail your special day.

What is Special Event Insurance?

Special event insurance protects you financially if something goes wrong with your event:

• Vendor no-shows

• Weather cancellations

• Property damage at venue

• Guest injuries

• Lost deposits

• Damaged property

Types of Events We Cover:

✓ Weddings and receptions ✓ Birthday parties ✓ Anniversary celebrations ✓ Corporate events ✓ Fundraisers and galas ✓ Sports tournaments ✓ Concerts and performances ✓ Trade shows and expos ✓ Holiday parties ✓ Graduation parties ✓ Reunions ✓ Private parties at home or rented venue

What Special Event Insurance Covers:

Event Cancellation/Postponement Reimburses non-refundable costs if you must cancel or postpone due to:

• Severe weather (snowstorms, hail, flooding)

• Venue damage or closure

• Illness or injury of key participants

• Military deployment

• Vendor bankruptcy or no-show

• Transportation failures

General Liability Protects you if:

• Guest is injured at your event

• Property is damaged at the venue

• Alcohol-related incidents

• Someone sues you for event-related issues

Typical coverage: $1 million to $2 million

Liquor Liability Required if you're serving alcohol:

• Coverage for alcohol-related injuries or damage

• Often required by venues

• Usually included in event policy

Property Damage Covers damage to:

• Rented equipment

• Venue property

• Decorations and materials

• Personal property brought to event

Vendor Failure Reimbursement if vendors fail to deliver:

• Photographer/videographer no-show

• Caterer cancellation

• DJ or band cancellation

• Florist failure

• Baker doesn't deliver cake

Weather Coverage Crucial in Colorado Springs where weather is unpredictable:

• Rain, snow, or severe weather

• Temperature extremes

• Hail and wind damage

• Often covers percentage of costs if weather impacts attendance

How Much Does Event Insurance Cost?

Small Private Events:

• Birthday/anniversary party: $75-150

• Simple gathering: $50-100

Weddings:

• Basic liability only: $150-200

• Full coverage (cancellation + liability): $200-500

• High-value weddings: $500-1,000+

Corporate Events:

• Small business event: $200-400

• Large corporate event: $500-2,000+

• Trade shows: $500-1,500+

Factors affecting cost:

• Number of attendees

• Event type and activities

• Alcohol service

• Venue requirements

• Coverage limits needed

• Event value and deposits at risk

When You Need Event Insurance:

Your venue requires it - Most venues require proof of liability insurance

You have non-refundable deposits - Protect thousands in vendor deposits

You're serving alcohol - Liquor liability is essential

Outdoor events - Weather can ruin plans quickly in Colorado

High-value events - Weddings, large parties with significant costs

You have elderly or many guests - Higher liability risk

Colorado Springs Event Considerations:

Weather Unpredictability

• Afternoon thunderstorms (May-September)

• Spring snowstorms can occur through May

• High winds near mountains

• Hail risk during storm season

Popular Colorado Springs Venues:

• Garden of the Gods Club

• The Broadmoor

• Cheyenne Mountain Resort

• Glen Eyrie Castle

• Flying Horse Club

• Air Force Academy venues

• Stanley Canyon Lodge

• Downtown event spaces

Many of these venues REQUIRE event liability insurance.

Outdoor Venue Risks:

• Wildlife encounters

• Altitude effects on guests

• Sudden weather changes

• Temperature swings

How to Buy Event Insurance:

1. Contact us at least 2-4 weeks before your event (Some cancellation coverage requires 14-30 day advance purchase)

2. Provide event details:

• Date, time, location

• Number of guests

• Type of event

• Alcohol service

• Venue requirements

• Total event cost

3. Choose coverage:

• Liability only

• Cancellation coverage

• Full protection

4. Get certificate of insurance

• Usually provided within 24-48 hours

• Sent to venue as proof of coverage

What's NOT Covered:

• Known issues before purchasing (pre-existing conditions)

• Cancellation due to change of mind

• Poor event attendance (unless weather-related)

• Acts of war or terrorism (unless specifically added)

• Communicable disease outbreaks (varies by policy)

Event Insurance FAQs:

When should I buy event insurance? As soon as you book the venue and pay deposits. The earlier you buy, the more protection you have.

Can I buy insurance the week of my event? Yes for liability coverage. No for cancellation coverage (usually requires 14+ days advance purchase).

Does my homeowners insurance cover my event? Usually not, especially if:

• Event is off your property

• You're serving alcohol

• You have many guests

• There's a commercial aspect

Will the venue's insurance cover me? No. Venue insurance protects the venue, not you. You need your own coverage.

Get Your Special Event Insurance Quote

Protect your special day from unexpected problems. Call Main Street Insurance at 719-309-6439 or visit 5214 N Nevada Ave #100.

Most event policies can be issued within 24-48 hours.